WhatsApp Follow-Up Templates for Travel Businesses in India

Hi [Name] 👋 Thank you for your enquiry about [Destination]. I've put together a custom day-by-day itinerary based on your travel dates and preferences — it's attached above. A few highlights: • Day 1–2: [Activity/Stay 1] • Day 3–4: [Activity/Stay 2] • Day 5: [Activity/Stay 3] Total package price: ₹[Amount] per person (including flights, hotels, and listed activities). Shall I hold these dates while you review? They're available right now but I can't guarantee them beyond [Date].

Hi [Name], Just a quick note — the itinerary I sent for [Destination] is still available at the ₹[Amount] price. One update: the [Hotel/Resort Name] has only [X] rooms left at this rate for your travel window. Once those go, the next available price is roughly ₹[Higher Amount] per person. No pressure at all — just wanted you to have the full picture before deciding. Would you like me to hold one room provisionally for 24 hours?

Hi [Name], Great news — your [Destination] package is confirmed on our side. To lock in your travel dates ([Date Range]) and the current price of ₹[Amount] per person, I need a deposit of ₹[Deposit Amount] by [Deadline Date]. Once the deposit is paid: • Your dates are secured • The price is frozen — no revision even if rates go up • I begin processing your hotel confirmations immediately Payment link: [Link] Let me know if you'd like to split this into two parts — that's possible.

Hi [Name], Your [Destination] trip is [X] weeks away — exciting! A quick document check so nothing slows us down: • Passport: valid for at least 6 months beyond [Return Date] ✔ / ✗ • Visa: [Visa Type] — application opens [Date], deadline [Date] • Travel insurance: required for [Country] entry • Passport-size photos: [X] copies needed • Hotel confirmation printout: I'll send this once confirmed Please check these off and let me know which ones you've sorted. If your passport is expiring, renewal takes 2–3 weeks — worth starting now. Any questions, just reply here.

Hi [Name], You'd enquired about [Destination] a while back — I'm reaching out because we've just opened [Festival/Season] packages that are genuinely different from what you saw earlier. What's changed: • Price: ₹[New Amount] per person (was ₹[Old Amount]) • Travel window: [Date Range] • Includes: [New Inclusion, e.g. one complimentary excursion] This pricing holds until [Expiry Date] — after that it moves to the standard rate. Want me to send you the updated itinerary? Takes two minutes to put together based on what you told me earlier.

Hi [Name], Here's the updated group quote for [Destination] — the more people confirm, the better the per-person price: • 6 people: ₹[Amount A] per person • 8 people: ₹[Amount B] per person • 10 people: ₹[Amount C] per person (best rate) Currently confirmed in your group: [X] people. If you can get to [Target Number] by [Date], I'll hold the ₹[Amount B/C] rate for everyone — including the people already in. I'll coordinate all bookings through you so no one has to chase separately. Just share this message with the group and let me know the final count.

Hi [Name], Your [Destination] trip is [X] days away — nearly there! One item outstanding: the balance payment of ₹[Amount] is due by [Due Date]. Once this clears, I'll send you: • Final hotel vouchers • Confirmed transfer details • Emergency contact numbers for the destination Payment link: [Link] If you'd prefer to pay in two parts this week, just let me know — easy to arrange.

Hi [Name], [Destination] in [X] days — here's your pre-departure checklist so everything is smooth from the start: 📋 Documents • Passport + visa (printed copy) • Travel insurance policy (digital is fine) • Hotel vouchers (I'll send these by [Date]) 💱 Money • Forex: ₹[Recommended Amount] worth of [Currency] recommended • Keep some USD/EUR as backup for emergencies 🧳 Packing note • [Destination-specific tip, e.g. light layers for hill stations / sunscreen for beaches] Any last questions before you fly, reply here — I'm available until 9 pm on departure day.

Hi [Name], Your [Destination] booking is all set — great to have it confirmed. A couple of additions worth considering before departure: 1. Travel insurance — ₹[Amount] per person covers medical emergencies, trip cancellation, and lost baggage. Given [Destination]'s weather in [Month], it's genuinely useful, not just a formality. 2. [Excursion Name] — a [Duration] excursion on Day [X] that isn't in the base package. Cost: ₹[Amount] per person. Availability is limited — I can add it now if you want. Just reply with 'insurance', 'excursion', 'both', or 'no thanks' — I'll handle the rest.

Hi [Name] — here's your custom [Destination] itinerary ([X] nights / [Y] days). Price: ₹[Amount] per person all-inclusive. Let me know if you'd like to adjust any day — happy to swap hotels or activities before we finalise.

Hi [Name], Hope you're back home safe and that [Destination] lived up to the hype! If you have a moment, a quick Google review would mean a lot — it's the main way other travellers find us and decide to book. Here's the link: [Review Link] Also, if you have friends or family planning a trip — [Destination] or anywhere else — I'm happy to put together a package for them. Just pass on my number. Thank you for trusting us with your trip. Would love to plan the next one.

Hi [Name], It's been almost a year since your [Previous Destination] trip — hope it's still a good memory! I'm putting together [New Destination / Season] packages for [Travel Month] and thought of you, given what you enjoyed last time. Early-bird pricing is ₹[Amount] per person for the first [X] bookings — after that it goes to the standard rate of ₹[Higher Amount]. Want me to send you a draft itinerary? No commitment — just to see if it's something that interests you.