How do I connect Zapier with Kraya?

Get your webhook URL from Kraya's integrations page, create a Zap in Zapier using 'Webhooks by Zapier' as the action, and map your lead fields. The connection takes 5-10 minutes to set up and test.

Do I need a paid Zapier account for this integration?

Zapier's free plan allows 100 tasks per month which works for smaller lead volumes. For businesses processing 200+ leads monthly, Zapier's ₹1,500/month Starter plan provides better reliability and more tasks.

Can I try this integration without committing to both tools?

Yes. Kraya offers a free trial and Zapier has a free plan. You can test the complete integration with sample data before upgrading either platform.

Will my existing lead data sync to Kraya through Zapier?

Zapier only syncs new data going forward, not historical records. To import existing leads, use Kraya's CSV import feature or contact support for bulk migration assistance.

Can I send leads to Kraya from multiple sources simultaneously?

Absolutely. Create separate Zaps for each lead source (Facebook ads, website forms, etc.) all pointing to the same Kraya webhook. Each source can trigger different welcome sequences or pipeline stages.

What happens if Zapier fails to send a lead to Kraya?

Zapier automatically retries failed connections and sends error notifications. You can also set up backup actions in your Zap to save failed leads to Google Sheets as a fallback.

IntegrationautomationUpdated 6 April 2026

Kraya + Zapier Integration: Connect 5,000+ Apps to WhatsApp CRM

Setup time: 5-10 minutes

Getting leads from Facebook ads but manually copying them to WhatsApp for follow-up? You're bleeding money on response time. Connect Zapier with Kraya to turn every lead source into instant WhatsApp conversations with AI responses, automated sequences, and proper CRM tracking without touching a spreadsheet.

How to Connect Zapier with Kraya

Sign up for Kraya and get your webhook URL

Create your Kraya account at kraya-ai.com. Navigate to Settings → Integrations to find your unique webhook URL. Copy this URL as you'll need it for Zapier configuration.

Connect Zapier to your lead source

In Zapier, create a new Zap and select your trigger app (Facebook Lead Ads, Google Forms, etc.). Connect your account and choose the specific form or campaign you want to sync with Kraya.

Add Kraya as your action app

Search for 'Webhooks by Zapier' as the action. Set the method to POST and paste your Kraya webhook URL from step 1. Map the lead fields (name, phone, email) to the corresponding Kraya fields.

Test your connection

Run a test in Zapier using sample data. Check your Kraya dashboard to confirm the test lead appears in your pipeline. If successful, turn on your Zap to start automatic lead sync.

Total setup time: 5-10 minutes

Kraya integrations dashboard — connect Zapier and other tools

Kraya integrations dashboard — connect your tools in minutes

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What You Can Do with Kraya + Zapier

Multi-app lead sync via Zapier

Connect 5,000+ apps through Zapier to automatically create Kraya leads from any source without manual data entry

Real-time lead notifications through Zapier

Get instant Slack or email alerts via Zapier when new leads enter your WhatsApp funnel or change pipeline stages

Automated lead scoring with external data

Use Zapier to enrich leads with data from other tools before they enter Kraya's AI qualification process

Bi-directional CRM sync via webhooks

Send Kraya lead updates and deal stage changes to your existing CRM or Google Sheets through Zapier

Multi-step workflow automation

Create complex Zapier workflows that trigger different Kraya sequences based on lead source, behavior, or custom attributes

Voice call integration with external dialers

Automatically trigger calls through your preferred dialer when Kraya marks a lead as ready for human contact

Coming Soon

Real-World Use Cases

Facebook Lead Ads to WhatsApp nurturing

Education and real estate companies running Facebook campaigns can automatically move every lead into WhatsApp conversations. No more CSV downloads or manual data entry that causes 2-3 hour response delays.

Example workflow:

Facebook lead submitted → Zapier creates Kraya lead → AI qualification starts on WhatsApp → Automated sequences begin → Sales team gets qualified leads

Website form leads with instant follow-up

Service businesses using Google Forms, Typeform, or website contact forms can ensure every inquiry gets immediate WhatsApp response. Perfect for consultancies and professional services where speed matters.

Example workflow:

Contact form submitted → Zapier sends to Kraya → WhatsApp message sent within 2 minutes → AI handles initial questions → Lead moves to sales pipeline

JustDial and IndiaMart lead automation

B2C service providers getting 50-200 leads daily from business directories can eliminate manual copying and ensure consistent follow-up. Reduces lead leakage from 40% to under 5%.

Example workflow:

Directory lead received → Zapier captures data → Kraya creates WhatsApp contact → Follow-up sequence starts → Lead scoring and qualification happens automatically

Event registration to customer onboarding

Training institutes and fitness centers can automatically move webinar attendees or trial class registrations into structured WhatsApp nurturing sequences with rich media and payment links.

Example workflow:

Event registration → Zapier triggers Kraya enrollment → Welcome sequence with course details → Automated reminders → Payment follow-up if needed

Who Uses This Integration

A 25-person EdTech company in Bangalore running Facebook ads for course enrollments

automation

A real estate brokerage in Pune handling 300+ leads monthly from multiple portals

automation

A healthcare startup in Mumbai connecting patient inquiries to WhatsApp consultations

automation

Ready to connect Zapier with your WhatsApp CRM?

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Frequently Asked Questions

Connect Zapier with Kraya Today

Set up in 5-10 minutes. No coding required. Start your 14-day free trial.

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Written by Abhyank Srinet

Founder & CEO, Kraya AI · ESCP Europe alumnus · Bootstrapped 3 companies · LinkedIn